Changing Image (Picture) File Formats and Sizes
Using Microsoft Office Picture Manager
These directions were written using MS Office 2007.
Changing File Format and Size of Pictures before Inserting to a Web Page
Why? Not all file formats are readable using different web browsers. A simple picture, such as clip art,
is best used in “.gif” format. A photograph is best used in “.jpg” format. If you use Microsoft Clip Art,
much of it is saved in “.wmf” format which can only be viewed using Internet Explorer, not Firefox or
Locating and opening the picture in MS Office Picture Manager – Good option for one picture or
1. Locate the picture or image FILE you wish to change. You can accomplish this by going to “Start,” “My
Computer” and then locating the folder where the picture is saved.
2. Change the view of your folders to “Thumbnail” so you can find pictures.
a. Click on “View” on the pull down menu at the top of your page.
b. Scroll down and click on “thumbnails.”
3. Right click on the picture.
Option: To select several pictures, click on one pictures, hold down ctrl and click on other pictures you want to
select. Then right click on one of the selected pictures.
4. Choose “Open With”
If you don’t see MSOffice Picture Manager listed scroll down to “choose program” and look for it. If you still
don’t see it listed, open the program first by following these steps:
Go to Start, All Programs, Microsoft Office, Microsoft Office Tools, Microsoft Office Picture Manager
IMPORTANT NOTE: If you open Picture
Manager first to work with pictures, you
probably do NOT want to use the “locate
pictures” option. This option will scan
every disk drive that you have access to
(this would include all folders on the
network to which you have access!).
Instead, follow the steps below:
Choose “Add picture shortcut”
Then, browse to the folder where your
pictures are stored.
Click on “Add” and all pictures from that
folder will show up for editing.
Converting the file format and/or picture size
using MS Office Picture Manager
After you have the picture loaded into MS Office Picture
1. Select one or several pictures.
2. Choose “File”
3. Choose “Export”
4. A task pane will open on the left of your window.
5. If you wish to save the file(s) to a new folder,
uncheck the “original location” and browse to the
folder where you wish to save.
6. Uncheck the “original file name” and type in a
name that describes the picture (for the web, use
a short name with no spacing). If you have
several pictures it will give you numbering
options to add to the file names.
7. Under “Export with this file format,” if you are
saving for a web page, change the format to
either JPEG (for photos or complex graphics) or
GIF for simple graphics or clip art.
8. Under “Export using this size” change the size to
either “Web – Small” or “Web – Large” depending
on the purpose of your picture.
9. Click on “OK.”